Written a complaint letter

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scots_lass

Senior Member
Has anyone ever has a satisfactory outcome after they have written a letter of complaint to a company?
I have just written to the head office of a company complaining about the language and attitude of one of their after-sales service persons but I am just wondering whether they will even reply to it.

Do you think they will just bin it or do you think it will be actioned?
 
Yes. There's a local bus driver with a black mark on his record after I wrote and complained. Mind you, copying in the police helped...:biggrin:
 

Kovu

Über Member
My mum wrote a complaint letter to Aero when they were advertising bars of Aeros with a free mouse that could hula hoop etc, she said she was dissapointed she didnt get a free mouse as advertised. They wrote back to her and she got free vouchers and told she coudl adopt one off thier website if she liked. :biggrin:
 

Danny

Squire
Location
York
Yes - if the company is concerned about good customer relations they will take your complaint seriously.

If they do not, I suggest you take your business elsewhere.
 

buggi

Bird Saviour
Location
Solihull
Kovu said:
My mum wrote a complaint letter to Aero when they were advertising bars of Aeros with a free mouse that could hula hoop etc, she said she was dissapointed she didnt get a free mouse as advertised. They wrote back to her and she got free vouchers and told she coudl adopt one off thier website if she liked. :biggrin:

Brilliant!

once wrote to La Senza about their completely idiotic idea of selling bras for kids. (turns out i wasn't the only one, there was a big hoo har about it)

i got an email back from the Chief Exec (i had written it for her attention) and although i can't say her reply was that satisfactory (she defended the companies decision to sell bra's to five year olds), at least she bothered to reply and i have noticed they took them off sale. can't say it was all down to me though, think maybe the children's charities that complained about it had a bit more clout than me.
 

surfgurl

New Member
Location
Somerset
We had terrible trouble trying to get a broadband enabled BT phone line put into the house when we moved in. I gave up ringing BT to speak to anyone about the situation or to complain. In the end I wrote a letter addressed to the Boss at the head office address asking how I could make a complaint. I got a letter back within a few days saying someone would contact me shortly to discuss the issues. No-one ever contacted me. But then again a couple of months later we got a letter saying we had paid too much and BT owed us money. They sent a cheque for £30 within a few days. This was despite never signing an agreement with them or paying them a penny.
 
snorri said:
Sometimes these companies record calls for "training purposes", I think there is a good chance of a favourable response.:biggrin:

I've taken to telling these people that I may also record the conversation for reference afterwards. Funny how they seem to play 'with a straight bat' after that!
 

PaulB

Legendary Member
Location
Colne
I've found that over the years, the likelyhood of a positive outcome from a letter of complaint has reduced markedly, Time was that letters of complaint were taken very seriously and I've had good or adequate recompense from several letters in the past. Nowadays, it's as though their initial concern is to prevent you getting anything back and I wonder if it's the volume and frequency of letters and e-mails of complaint that has reduced their effectiveness. Just yesterday my wife recieved a response from M&S regarding some flowers and decided as a result, never to buy flowers from that store ever again. Their response was to ask for the location of the store that had sold them, the price, batch number and bar code of flowers that had wilted after two days. Now who's going to keep such information "just in case" flowers wilt in such a short time?

Saying that though, I'm sure most people have seen the following genuine complaints recieved by holiday companies and I'm sure these can't have helped the writer of legitimate complaints.

20 of the most ridiculous complaints made by British holidaymakers to their travel agent, taken from research by Thomas Cook and ABTA.

A tourist at a top African game lodge overlooking a waterhole, who spotted a visibly aroused elephant, complained that the sight of this rampant beast ruined his honeymoon by making him feel "inadequate".

A woman threatened to call police after claiming that she'd been locked in by staff. When in fact, she had mistaken the "do not disturb" sign on the back of the door as a warning to remain in the room.

"I compared the size of our one-bedroom apartment to our friends' three-bedroom apartment and ours was significantly smaller."

"The beach was too sandy."

"We had to queue outside with no air conditioning."

"It is your duty as a tour operator to advise us of noisy or unruly guests before we travel."

"I was bitten by a mosquito - no-one said they could bite."

"I think it should be explained in the brochure that the local store does not sell proper biscuits like custard creams or ginger nuts."

"It's lazy of the local shopkeepers to close in the afternoons. I often needed to buy things during 'siesta' time - this should be banned."

"On my holiday to Goa in India, I was disgusted to find that almost every restaurant served curry. I don't like spicy food at all."

"We booked an excursion to a water park but no-one told us we had to bring our swimming costumes and towels."

A guest at a Novotel in Australia complained his soup was too thick and strong. He was inadvertently slurping the gravy at the time.

"There are too many Spanish people. The receptionist speaks Spanish. The food is Spanish. Too many foreigners."

"Topless sunbathing on the beach should be banned. The holiday was ruined as my husband spent all day looking at other women."

"We found the sand was not like the sand in the brochure. Your brochure shows the sand as yellow but it was white."

"We bought 'Ray-Ban' sunglasses for five euros (3.50) from a street trader, only to find out they were fake."

"It took us nine hours to fly home from Jamaica to England but it only took the Americans three hours to get home."

"My fiancé and I booked a twin-bedded room but we were placed in a double-bedded room. We now hold you responsible for the fact that I find myself pregnant. This would not have happened if you had put us in the room that we booked."

"No-one told us there would be fish in the sea. The children were startled."

"The brochure stated: 'No hairdressers at the accommodation'. We're trainee hairdressers - will we be OK staying here?"
 

joolsybools

Well-Known Member
Location
Scotland
beanzontoast said:
I've taken to telling these people that I may also record the conversation for reference afterwards. Funny how they seem to play 'with a straight bat' after that!

Good idea, does it really work? Is it legal?
 
Location
Accrington
I once worked for Airtours (1993) and a woman wrote in complaining about taking her 4 children, all under 5, to Morocco as they couldn't drink the water????? oh she got a lovely letter back she did ;)

Most large companies have a chartered standards in which to respond to your letter and that's usually 10 working days if you haven't heard anything you could write again to someone higher up pointing out that you expected a response.
 

snapper_37

Barbara Woodhouse's Love Child
Location
Wolves
I've written loads. ;)

As part of my job involves handling complaints (food) and I get really racked off with some of the stupid things people complain about and get nasty with it :angry:, it's good to let a bit of steam off now and again.

Had some good results too. :rofl:
 

PK99

Legendary Member
Location
SW19
scots_lass said:
Has anyone ever has a satisfactory outcome after they have written a letter of complaint to a company?
I have just written to the head office of a company complaining about the language and attitude of one of their after-sales service persons but I am just wondering whether they will even reply to it.

Do you think they will just bin it or do you think it will be actioned?


For a significant complaint - or where you have been given the brush off - find out the name of the MD and write a letter with "Personal and in confidence" prominently on the envelope. That will reach his/her desk (or at the very least their PA).

I've doen that 2/3 times with a 100% success rate giveing me several £100's compensation for poor service & lost time waiting for non arrival of engineers.

At lower levels, I adopt a form of words on the phone "I have a problem, let's see how you can help me" - that is much more effective than the four letter rant I actually feel like delivering.
 

Steve Austin

The Marmalade Kid
Location
Mlehworld
I commute on the train daily and oft complain about poor service standards, rude staff, ignorant staff, staff etc

Mostly i get pithy letters of response acknowledging my feedback, but occasionally things improve, and staff 'disappear' so i guess thats about as good an outcome as you can expect.
 
joolsybools said:
Good idea, does it really work? Is it legal?

My understanding is that if you inform them beforehand that the call may be recorded (which is what they do after all: I'm not sure joe public even has to do that much, as you aren't sharing it with a third party) then it's up to them to decide whether they want to continue the call. It's only like what would happen if your answerphone kicked in just as you picked up the phone.

Funny thing is, I've never had to record anything ever!
 
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