What about effectively creating a club but without the word club in the title or any of the detail? My concern here being that clubs can readily be more about excluding than including and many people could be put off having a go if it were so described. It could just be called the FNRttC group insurance policy but just sit in the background.
To make life easier, the online registration idea has lots of advantages. Tim would be able to write his script to register as soon as it opens whilst he is still asleep after the previous ride. A clever person would be able to get all the names, mobiles and emergency contact numbers uplifted to your phone. A rider sheet can be printed off just before setting off to HPC, or Sloane Sq. Once registered the first time riders can have a rider number (avoiding the word member) which would fill in all their details for them. Certain names could be pre-selected requiring personal contact before confirming registration. It can make people tick the terms and conditions, confirming that the basics have been read. It can confirm the insurance details with options:
I have joined the FNRttc group insurance policy for the year
I would like to join the FNRttC insurance policy for this ride at a cost of £x
I am a member of the CTC, my membership number is
I am am a member of LCC, my membership number is
etc for all likely options
I have my own 3rd party insurance, details are
and if none of these can be provided, "I have no insurance and accept that I am undertaking this ride at my own risk, etc"
It could keep track of how many times a person has ridden, only allow a very limited number without having one insurance covering membership or another and tell that person how many such rides they have left. This last bit should in fact be a lie in that having registered the rider would unknowingly be covered by some slack in the group insurance which the rest of us would generously be covering. This would all be dependant on being able to arrange an annual insurance policy for the ride that is reasonable enough that we can thus cover it. I realise that I missed a detail
here, it should have included "up to Y people in the year.
Obviously I don't know how to do any of this but am confident that it really is a simple job for the right person.